Article 1 – General

1.1. PRO-CEED BVBA, by means of the present Privacy Policy, also complies with the European Regulation 2016/679 of 27 April 2016 on the protection of personal data.

1.2. The controller of your personal data is PRO-CEED BVBA. A declaration has been made to the Commission for the Protection of Privacy regarding the processing of your personal data.

Article 2 – Personal data that you communicate to us

2.1. during a visit to this Website:

• IP address;
• Via cookies: see Article 10;

2.2. when subscribing to our newsletter:

• e-mail address;

2.3. as an employee

• Name, address, e-mail address, telephone number;
• Photographs and videos;
• CV, cover letters, notes taken during the job interview;
• Information about education and work experience;
• Evaluation forms and results of any tests and assessments;
• Payroll information including national register number, address, seniority, marital status, bank account number, family composition, date of birth;
• Salary and wage slips;

2.4. as a candidate:

• Name, address, e-mail address, telephone number;
• Photographs and videos;
• CV, cover letters, notes taken during the interview;
• Information about education and work experience;
• Evaluation forms and results of any tests and assessments;
• Payroll information including national register number, address, seniority, marital status, bank account number, family composition, date of birth;
• Salary and wage slips;

2.5. as a principal, customer or other business relation

• Name, e-mail address, telephone number, bank account number;
• All written and verbal information from the conversations between the two parties;

Article 3- Personal data that we collect indirectly

3.1. Public data of the client, customer or other business relation

PRO-CEED BVBA sometimes processes public data, e.g. data that are subject to a publication obligation, such as the publication of your appointment as director of a company, or data that you yourself have made public, such as information on your website, or data that are generally known in your region or published in the press.

Article 4 – Purposes of the processing

4.1. General purposes:

PRO-CEED BVBA will only use the collected personal data for the following purposes:

• IP address (see article 2.1): for maintaining and improving this Website and for including Personal Data in anonymous statistics, from which the identity of specific persons or companies cannot be ascertained, with as legal basis the legitimate interests of PRO-CEED BVBA to constantly improve its Website and services;
• E-mail address (when subscribing to the newsletter): with a view to

sending you direct marketing (automatic e-mail messages or other electronic messages), newsletters, employment information, or information about planned activities (lectures, seminars, working lunches) with the legal basis of your explicit, prior consent;

• Name, address, e-mail address, telephone number, payroll information, curriculum vitae, motivation letters, notes made during the job interview, information about education and work experience, evaluation forms and results of any tests and assessments, payroll information including national register number, address, seniority, marital status, bank account number, family composition, date of birth, salary and pay slips (see Articles 2.3 and 2.4): in order to provide you with the requested services and to comply with legal requirements with the legal basis of the execution of an agreement.
• Photos and videos (see article 2.3 and 2.4.): to be used for our internal communication with the legal basis of your explicit, prior consent;
• Name, e-mail address, telephone number, bank account number (see article 2.5): in order to provide you with the requested services and to comply with legal requirements with the legal basis of executing a contract requested by you, and, if indicated by you, also to send direct marketing with the legal basis of your explicit, prior consent.

You are not obliged to disclose your personal data, but understand that the provision of certain services becomes impossible if you refuse the processing.

4.2. Direct marketing:

The personal data will also be used for direct marketing, provided you have given an additional explicit consent.

If you are already included in our mailing list for receiving marketing material in electronic form, PRO-CEED BVBA can use your data for sending marketing related to PRO-CEED BVBA, its services.

In addition, PRO-CEED BVBA may also transmit your data to its partners, for the purpose of direct marketing.

This permission can be withdrawn at any time, without justification and free of charge, by contacting us at the following address: PRO-CEED BVBA – Kwadestraat 153 4.2. – 8800 Roeselare.

4.3. Passing on to third parties:

PRO-CEED BVBA will never pass on your personal data to third parties, with the exception of the subsidiaries of PRO-CEED BVBA or one of its clients for the purpose of employment, technical service providers who provide technical support as far as this is necessary for the technical services and/or if they are obliged to do so in accordance with a legal provision or a judgement.

PRO-CEED BVBA will, in all fairness, try to inform you in advance of the fact that PRO-CEED BVBA may disclose your data to said third party, but you also acknowledge that this may not be technically or commercially feasible in all circumstances.

PRO-CEED BVBA will not sell, rent, distribute or otherwise make your personal data commercially available to third parties, except as described above or unless with your prior consent.

4.4. Legal requirements:

In rare cases, PRO-CEED BVBA may have to disclose your personal data as a result of a court order or to comply with other mandatory laws or regulations. PRO-CEED BVBA will make a reasonable effort to inform you in advance, unless this is subject to legal restrictions.

Article 5 – Duration of the processing

The personal data will be kept and processed by us for a period of time necessary to fulfil the purposes of the processing, as described in Article 4 and in function of the contractual relationship between PRO-CEED BVBA and you:

• IP address (see article 2.1): for the duration of your visit to the Website;
• E-mail address (in case of subscription to the newsletter) (see article 2.2.): for the duration of the requested provision of services;
• Name , address, e-mail address, telephone number, payroll information, curriculum vitae, cover letters, notes made during the interview, information about education and work experience, evaluation forms and results of any tests and assessments, payroll information including national register number, address, seniority, marital status, bank account number, family composition, date of birth, salary and pay slips (see Articles 2.3 and 2.4): for the duration of the requested provision of services and employment and in accordance with applicable law;
• Name, e-mail address, telephone number and bank account number (see Article 2.5): for the duration of the requested provision of services;

In any event, the aforementioned personal data shall be kept in accordance with the specific legal requirements, as well as the limitation periods that oblige us to keep your personal data for a longer period, e.g. in order to defend ourselves against a claim in court.

Article 6 – Your rights

6.1. Right of access and inspection:

You have the right to access your personal data at any time, free of charge, as well as the use that PRO-CEED BVBA makes of your personal data.

6.2. Right of correction, deletion and restriction:

You are free to communicate or not your personal data to PRO-CEED BVBA. You also have the right to request us to improve, complete or remove your personal data at any time. You acknowledge that if you refuse to communicate or request the removal of personal data, certain services and products will not be available. You may also request that the processing of your personal data be restricted.

6.3. Right of objection:

You also have a right to object to the processing of your personal data for serious and legitimate reasons. In addition, you always have the right to oppose the use of personal data for direct marketing purposes; in such a case, you do not have to give any reasons.

6.4. Right of free data transfer

You have the right to obtain your Personal Data processed by us in a structured, common and machine-readable form and/or to transfer it to other responsible parties.

6.5. Right of withdrawal of consent:

To the extent that the processing is based on your prior consent, you have the right to withdraw such consent.

6.6. Exercise of your rights:

You can exercise your rights by contacting us for this purpose, by mail to PRO-CEED BVBA, Kwadestraat 153 4.2. – 8800 Roeselare, Belgium, with a copy of your identity card.

6.7. Automatic decisions and profiling:

The processing of Your Personal Data does not include profiling, nor will You be subject to automated decisions by Us.

6.8. Right to lodge complaint:

You have the right to lodge a complaint with the Belgian Privacy Commission: Commission for the Protection of Privacy, rue du Palais de la Pushcourt 35, 1000 Brussels, Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, e-mail: commission@privacycommission.be. This is without prejudice to a remedy before a civil court. If you should suffer any damage as a result of the processing of your personal data, you are entitled to lodge a claim for compensation.

Article 7 – Security and confidentiality

7.1. We have developed technical and organisational security measures to prevent the destruction, loss, falsification, modification, unauthorised access or accidental communication to third parties of personal data that we have collected, as well as any other unauthorised processing of this data.

7.2. Under no circumstances can PRO-CEED BVBA be held liable for any direct or indirect damage resulting from an incorrect or illegal use of the personal data by a third party. PRO-CEED BVBA has ensured that when calling upon third parties for the processing of personal data, these third parties will be bound by the same rules.

7.3. You must at all times comply with the security regulations, including by preventing any unauthorized access to your login and code. You are thus solely responsible for the use made from the Website of your computer, IP address and of your identification data, as well as for their confidentiality.

Article 8 – Access by third parties

8.1. In order to process Your personal data, We grant access to Your personal data to Our employees.

8.2. We guarantee a similar level of protection by providing contractual obligations to these employees and appointees, which are similar to this Privacy Policy.

Article 9 – Notification of Data Protection Authority

This processing of personal data has been the subject of a declaration to the Commission for the Protection of Privacy. You can always contact this Commission at the following addresses:

Belgian Data Protection Authority

35 Rue du Printing Press

1000 Brussels

+32 (0)2 274 48 00

+32 (0)2 274 48 35

Article 10 – Cookies

10.1. What are cookies?

A “cookie” is a small file sent by the TEC SA server and stored on the hard disk of your computer. The information stored on these cookies can only be read by us and only for the duration of the visit to the Website.

10.2. Why do we use cookies?

Our Website uses cookies and similar technologies to distinguish your usage preferences from those of other users of our Website. This helps us to provide you with a better user experience when you visit our Website and also allows us to optimise our Website.

Due to recent legislative changes, all Websites targeting certain parts of the European Union are required to obtain your consent for the use or storage of cookies and similar technologies on your computers or mobile devices. This cookie policy provides you with clear and comprehensive information about the cookies we use and their purpose.

10.3. The Website only uses the following cookies:

Functional cookies

Name Function

Authentication cookies

Remember me’Identify the user when he is logged in.

User input cookies

Lifestyle Identifier’ To remember the user’s actions on a website.

User interface customization cookies Used to remember user preferences.

Non-functional cookies

Name Function

Tracking cookies are used to record the browsing behaviour of visitors.

Social plug-in tracking cookies are used to provide social media modules on a website, such as a Facebook like button, LinkedIn share button or the option to retweet a message.

For cookies placed by third parties (e.g. Google Analytics), please refer to the statements these parties provide on their respective websites. Please note that we do not exert any influence on the content of those statements, nor on the content of the cookies of these third parties: Google Analytics cookies

10.4. Your consent:

You can refuse or block cookies by changing the configuration parameters of your navigation system. Disabling cookies may mean that you are unable to use certain functionalities of the Website.

Should you have any further questions or comments concerning the processing of your personal data, please feel free to contact us by mail at PRO-CEED BVBA, Kwadestraat 153 4.2. – 8800 Roeselare, Belgium.

More information on cookies can also be found at: http://www.allaboutcookies.org/.

More information on online behavioural advertising and online privacy can be found at: http://www.youronlinechoices.eu/.

Article 11 – Applicable law and competent court

This Privacy Policy is governed, interpreted and implemented in accordance with Belgian law, which is exclusively applicable. The courts of Antwerp have exclusive jurisdiction over any dispute arising from the interpretation or implementation of this Privacy Policy.

In case of inconsistency between the English and French Privacy & Cookie Policy with the Dutch, the Dutch version shall prevail.